The Citadel

The Military College of South Carolina

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Club Sport Travel

A hint about using forms referenced here: download and save forms to your own computer. You will be able to open, complete, edit, save and send forms on and from your own computer.

Special Orders

A Request for Special Orders is required for all team activities except for practices or meetings that do not interfere with cadet obligations per the Cadet Training Schedule. The request form is available here, in the team's Google Drive and in the Club Sport Office. Members who are not in good-standing with Club Sports will not be included on Special Orders. Good-standing, in general, means that a completed Player Packet is on file, and dues are paid. It is responsibility of team captains to make sure that players requested for orders are in good-standing. It is responsibility of individual players to review and abide by published Special Orders.

Attendance of a faculty or staff advisor, coach or team volunteer is required for most competitions and for all overnight trips. It is the responsibility of team captains to ensure that all advisors, coaches and team volunteers have completed and submitted a Coaching Packet.

Submission of the Request for Special Orders plus player requirements must be met by 1200 on Mondays before the event. Events will be cancelled for teams who miss this deadline. Players who miss the deadline to get in good-standing will not be added to event orders. They may be added for subsequent events.
Request for Competition and Travel Arrangements

Many teams are affliated with organizations that have their own policy and procedures for requesting game officials and sports medicine coverage. Team Leadership and the Office of Club Sports will work together to make sure that field space is reserved and prepared, entry fees are paid when due, and officials and sports medicine are scheduled.

It is the responsibiity of Team Leadership to initiate requests for transportation and hotel reservations. Use the Request for Special Orders to describe transportation needs.

Use the Hotel Worksheet to describe team needs that will keep a trip at or under budget. This worksheet should be submitted at least 14 days before the trip. Funds to cover cost must be in team index before a reservation will be confirmed. Shop for the best price via the internet, calling a hotel directly, or communicating with hotel chain group sales, but remember that you are not authorized to make a reservation, or negotiate or sign a contract on behalf of The Citadel. Any attempt to bind the college, or teammates, coaches or advisors to a financial obligation may be subject to legal and disciplinary action.

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